Documents to Upload

Title Page

• All manuscripts require a Title Page to be uploaded as a separate file.  It is considered the first page of any manuscript submission.  A title page must include the number of words, number of pages, number of tables/photos/graphics, contact author, guarantor; contact author email address, the title of the manuscript, and all authors listed in the order you want the names to appear in the finished manuscript. The author's names must have rank, corps, military service, or the highest academic credentials received. The complete mailing address of each of the authors, including street numbers, street names, city, state and zip code are necessary. If in countries other than the U.S., please provide this information in English and in a mailing address format.
• Provide at least 4 keywords and make these words relevant to your subject.  Since reviewers will be selected based on the keywords you provide, please make them as accurate as possible to assure an appropriate reviewer match.
• Provide information regarding any previous presentation whether presented orally, as a poster, a report or any other identifiable presentation; include the event name, organization, location and date.
• List all funding sources.

• Please see the attachments for a sample of these documents.

Abstract

• Must be the same as listed in the author questionnaire and uploaded as a separate file.
• The Abstract follows title page on a page of its own.
• Include an abstract no longer than 150 words for Feature Articles and Clinical/Case Reports.  If the abstract exceeds the word limit, the system will not allow the manuscript to be uploaded.  Use the active voice and the third person when relevant. Do not use the abstract as an "Introduction."
• The abstract must contain the objective, methods, results, and conclusions. It must be written in paragraph form, not as a list. Abstracts must be suitable for use by abstracting journals without rewording.

Text

• Write text in the active voice. Headings and subheadings should be inserted at reasonable intervals. Examples of headings are: Introduction, Methods, Results, Discussion, and Conclusions.

• Manuscripts should include a clear introductory statement of purpose, a historical review, if applicable, and a description of the methods and scope of the experiments or observations.

Acknowledgment

• An acknowledgment of persons or agencies having contributed substantially to the work of the author(s) may be included.  Upload it as a separate file.  (If there are no acknowledgments, please upload a separate file indicating there are no acknowledgments.
• Acknowledgments may be no longer than four typed lines.
• Authors are responsible for obtaining written permission from all persons named in an acknowledgment, if applicable, since readers may infer their endorsement of data and conclusions. The corresponding author must include the following statement in the cover letter: "I have obtained written permission from all persons named in the Acknowledgment."

• Drug companies are acknowledged only if they provide experimental drugs or drugs unavailable in this country.

Funding

• Grant support or other funding sources must be acknowledged in a paragraph that is uploaded as a separate file.  It must include the full name of the granting agency and grant number.

Illustrative Materials

• Submit one per page in tiff file format.
• They must be clearly numbered on the illustrative material.
• Submit in black and white format only.
• Illustrative materials must be scaled to fit within either one or two columns of Military Medicine text. Single columns are 3 ³/₈ inches wide, double columns are 7 inches. Figures, charts, diagrams, graphs and tables should all meet one of these widths. Figures that have to be resized during printing to fit this requirement may suffer some distortion and loss of quality. Photographs do not have to meet this requirement, but may be cropped in order to fit properly without distortion.
• All submitted illustrations, including photographs, must be complementary to the text and include a brief legend or explanatory description.
• Units of measurement must be specified.
• Proof of reprint permission must be included with the submission, if applicable.
• Release to use the likeness of a subject in a photo must be included with the submission. If not included, means to protect the identity of the subject must be used.
• Text within figures, charts, diagrams, graphs or tables should not be larger than 8 point.

Do NOT use grayscale shading in any figures, charts, diagrams, graphs, or tables. Grayscale shading does not reproduce well.  Use solid black and solid white first. If more shades are required, then use horizontal bars, vertical bars, crossed bars, left diagonals, double diagonals or right diagonals.

Tables

• Place the name of the table above the table; do not embed the title within the table.
• Values expressing the same units of measurement must read down, not across. Approximate numbers must be presented if percentages are used.
• References to specific tables are to be contained in the text.
• All tables must be double-spaced.

• Do not submit a table that repeats information that is already provided in the text.

Figures

• Use figures to express trends or relationships between data, either graphic or pictorial in nature.
• A figure may not exceed one manuscript page.
• Submit figures in tiff format.
• Acknowledge all figures and tables taken from other publications and submit written permission to reprint them from the original publisher.

• Do not include tables or figures in the manuscript word count.

References

• List and number references by their order of appearance in the text.
• Do not arrange the list alphabetically.
• Do not list a reference more than once.
• Do not use ibid or other such terms.
• All listed references must be cited within the text.
• References are restricted to closely pertinent material.  The listing should not be exhaustive.
• Use exact spelling, accents, punctuation, etc.
• Unpublished works or personal communications are not to be cited as numbered references, or to appear in the reference list. They are to be noted in the text in parentheses. It is the author's responsibility to obtain appropriate permission to refer to another individual's unpublished works.
• References that are actually "in press" may be cited as published references in the text, but listed with notation of status, name of journal or publication, and anticipated date of publication.
• Accuracy of citation is the author's responsibility.
• Type references in the style shown below, double-spaced throughout. List all known authors or editors of a work.
• Abbreviations of journal names should conform to the style used in Index Medicus; journals not indexed there should not be abbreviated.
• For references found in Web sites, name the site and show the reference in the text parenthetically giving the URL address; in the references include author(s), year, and URL address and the date accessed.

• References will be checked electronically, make sure they are listed correctly.

Examples

1. Scarlett JA, Mako ME, Rubenstein AH: Factitious hypoglycemia: diagnosis by measurement of serum C-peptide immuno-reactivity and insulin-binding antibodies, N Engl J Med 1977; 297:1029-32.
2. Service FJ, Moore GL: Factitial and autoimmune hypoglycemia in Hypoglycemic Disorders, Pathogenesis, Diagnosis and Treatment, pp 129-41. Boston, GK Hall, 1983.

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